Management Assistant

Full Job Description

Management Assistant (220000W4)

Your story
Can’t wait to make an impact on the world? You’re not alone. Join us in driving progress in the working world and beyond.
Your journey with us

As a Management Assistant you will play a key role in the daily organization and business support to the Tax teams. As an Assistant you are the first point of contact for our clients, our colleagues and our suppliers. It is thus key that you like to communicate in different languages in an efficient and respectful manner and that you know to prioritize the following tasks:

• Calendar / agenda management : scheduling calls and meetings, booking meeting rooms and restaurants, solving agenda conflicts, etc.;
• Attend meetings during which you take minutes and closely follow up the action points discussed
• Layout and quality check of documents (presentations, proposals, letters, etc.);
• Being the go-to person for the team: you know Deloitte and your team’s clients, you know where you can obtain certain information, which actions should be taken in which situations, … You are seen as their lifesaver and make their work lives easier!

Besides the above-mentioned tasks, an impeccable administrative follow-up is necessary for:

• Administration support: handling incoming and outgoing e-mails and correspondence, filing / archiving and scanning documents;
• Call management: handling incoming internal and external calls, taking messages and filtering calls;
• Proposal management: layout and quality checks, preparing the admin part (certificates, envelopes, etc.) and making sure the proposal is delivered on time.

Ad hoc tasks:

• Organizing client and internal team events: all practical arrangements such as meeting location / rooms, catering, parking, badges, welcoming the participants, etc.;
• Translation & review of documents;
• Travel arrangements: booking flights, trains, hotels and cars.

Depending on your own interests and professional growth, you will be able to take up additional tasks such as project administration and follow-up, onboarding support, Talent tasks such as a buddy role for new Management Assistants or acting as a mentor for Management Assistant interns, etc.
In short, a great opportunity to shape your career.

Let’s talk about you

• You have a Bachelor degree in Office Management or equivalent;
• Having a first experience in an administrative/support role is a plus;
• A good knowledge of English & Dutch and/or French is a necessity, both written and spoken;
• You have a good command of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.);
• You are very accurate, proactive, communicative, polite and dynamic;
• You have excellent organizational skills and a strong sense of responsibility;
• You are a real team player;
• You are capable of handling all contacts and information with the required diplomacy and discretion;
• You are flexible in changing circumstances and you are resistant to stress.

Our story
Deloitte Tax and Legal lies at the crossroads of tax, law, business and innovation, so it is subject to constant change. We get that. Unlike others, our young and dynamic team of tax and legal specialists thrive on this complexity and see the opportunities. It’s what keeps us sharp. We help our clients connect for impact by anticipating change, unlocking the full potential of their people, extracting strategic insights from data, and creating new value through digital technologies.

Who is Deloitte? World-leading professional services firm, we offer value added services in audit & assurance, risk advisory, accounting, tax & legal, consulting and financial advisory.
+5000 dedicated professionals, active in +10 offices throughout the country, take great pride in supporting our clients with multidisciplinary expertise, industry knowledge, and innovative solutions. We offer services to a wide variety of clients, from national and international companies, small, fast-growing and large organizations to public institutions and governmental authorities.

Why Deloitte?

Be the true you! We foster diversity and inclusion and encourage you to bring your authentic self to work. Explore, question and collaborate while building a career that inspires and energises you.

Never stop growing! Diversity of thought makes us stronger. At Deloitte, we tailor a personalized learning experience, offering you the opportunity to grow at your own pace and achieve maximum impact.

We practice what we preach! As a Purpose-led organisation, at the heart of everything we do is a set of timeless principles and unifying values.

Life looks different for each of us, so we created a varied benefits package that you can tap into:

• My Benefits My Choice, a flexible rewards plan tailored to your lifestyle and priorities
• Sustainable transport options offered by Mobility@Deloitte
• Flexible work arrangements for all and initiatives supported by Parents@Deloitte
• Wellbeing tips and activities powered by Energise@Deloitte
• Topped off with other health benefits and insurance opportunities

Empowering our employees with flexible work arrangements remains essential in today's reality:

• Hybrid workplace: combination of home office and on-site (+10 offices in Belgium or client's premises).
• Part-time employment: all our jobs are open to part-time work under a 90% or 80% regime.

Join us to make an impact together! Apply now!

Skills

• Agenda
• Conflict
• Efiling

Requirements

• Availability Full-Time
• Education Bachelor
• Experience 1 - 4 Year
• Gender No Preference